2007 Registration Announcement

To:       EAWRC Athletic Directors and Coaches

Re:       34th Annual EAWRC Regatta -- Sunday, May 13, 2007

            Cooper River, Camden County, NJ

Please find enclosed the following EAWRC Regatta material which should be distributed to your crew coaching staff:

            1.  Final Entry Forms - Open and Lightweight

            2.  Special Instructions to Coxswains and Coaches

            3.  Lightweight Weigh-in Procedure and Weigh-in Time Schedule

            4.  Weigh-in Procedure for Coxswains

            5.  Policy for Assignment of Lanes - Heats and Finals

            6.  Summary of Entry and Crew Travel Plans

            7.  Practice Schedule   

            8.  Instructions for ECAC Athlete Safety Survey and Waiver of Liability Forms

            9.  Safety Rules

            10. Rowing Equipment Compliance Form

SHELL STORAGE:  In accordance with past practice, trailers will be parked in the staging area on a first come first serve basis under the supervision of the ECAC Staff.  Please instruct your riggers and/or drivers to work with the ECAC on this.  As the regatta may have additional competitor school(s) this year there may be extra trailers on site from lightweight and other guest entry programs. Your cooperation on this matter will help insure an orderly flow of shells through the control commission to the water.

All other vehicles, including team vans, will use a designated section of the parking lot across from the Hilton Hotel. A section of this lot, closest to the Regatta Staging Area, will be reserved for this purpose. The Regatta Director will distribute one special parking pass per team, that will enable two vehicles to park along the road adjacent to the finish line area.

IMPORTANT - FINAL ENTRY FORMS (enclosed) must be completely filled out for each competing crew.  Please print or type the full name, (last name, first name, middle initial) of each oarswoman and coxswain.  Alternates names' are also required.  These forms must be submitted to a Regatta official at the Regatta Staging Area on Saturday, May 12, 2007 not later than 4:00 PM.  Lightweight crews should submit their entry form/weigh-in roster at the time of their weigh-in.  Boatings also need to be entered at http://www.regattacentral.com/ at "your entries" no later than Friday, May 11, 2007 at 12:00 PM

Novice Entry:  A novice is an undergraduate who is participating in rowing at the collegiate level for the very first time.

WAIVER OF LIABILITY FORM: It is required that all competitors read, and complete the ECAC Rower Education Survey located at http://www.regattacentral.com/. Coaches should log on to their account at the site and enter the names of all student-athletes participating in the championships on their roster. Please include the students' email address on the roster form. Once that is completed check on the tab marked "ECAC Athlete Compliance" located just under "Add Athlete" section and then check off those athletes who need to take the survey. Upon completion of the survey the athletes will be able to sign an on line waiver. This replaces the old paper waiver you were asked to bring on site.  If athletes have already competed in other ECAC Championships this spring they do not need to repeat this process. One waiver is good for the entire season. To alleviate last minute problems at the regatta site, please make sure this process is completed May 4, 2007.

SHELL WEIGH-IN FOR OPEN VARSITY EIGHTS:  The weight of the shells utilized in the open varsity eight event shall be at least 205 pounds.  Shell weight shall include only those items permanently affixed to the shell including seats, rudders, skegs, fins, loudspeakers and riggers.  These heavyweight shells will be weighed-in on Saturday, May 12, prior to being placed on the water to ensure adherence to the minimum weight standard.  Weigh-in officials will be available starting at 9:00 AM and will close at 4:00 PM.  Coaches requiring special arrangements outside of this time period should contact Chris Combs, EAWRC Sprints Director, prior to arrival on site.   (Note:  2V, 3V, 1N, 2N, and Lightweight shells will not be weighed.)

Please distribute the enclosed Special Instructions to Coaches and Coxswains to your coaches.

INSTRUCTIONAL SESSIONS FOR COXSWAINS:    Instructional sessions for coxswains will be held on Saturday, May 12 at 9:00 AM, 11:00 AM, 1:00 PM and 3:00 PM at the site of the coxswains weigh-in to review the 2007 EAWRC Special Instructions.  PLEASE NOTE:  YOUR CREWS WILL NOT BE ALLOWED ON THE WATER FOR PRACTICE UNTIL COXSWAINS HAVE ATTENDED ONE OF THESE MEETINGS.  Coxswains will get a release from the meeting official to present to the control commission before launching for the first time.

COACHES MEETING:  There will be a mandatory coaches meeting with regatta officials Saturday, May 12, 2007 at 4:00 PM at the control commission tent.  Each member institution Head Coach(s), Open and Lightweight, must attend.  (If you are unable to attend you must make prior arrangements with the EAWRC Sprints Director for an approved substitute for this meeting).

We anticipate a busy but successful Regatta, and we will appreciate the cooperation of all concerned.

Ronald K. Chen                  Gary R. Caldwell                        Chris Combs
Chief Referee                    ECAC Director of Rowing            EAWRC Sprints Regatta Director          

cc:        Michael Letzeisen (ECAC)  
            Sal Giammona (LOC)
            Roland Traynor (Camden County Parks)